Charter Committee Waiver Requests

Welcome to the Little League® Southeastern Region’s Charter Committee Waiver Request Site. This site is built exclusively for use by league and district officials. Parents are not permitted to submit requests, thus cannot use the site. Please review all of the information on this site before beginning your request.

ALL requests require comment from the league’s District Administrator. The league’s DA will be notified on this request and will add his/her position/comment. Your DA may note error(s) in your submission and thus a new request will need to be submitted.

Users will find the site very easy to use and also mobile-friendly, with no downloads needed. Supporting information will need to be uploaded through multiple file types, but the ability to copy and paste the league’s statement within the site is available. After submission, the user receives both a web and email notification with the information submitted. You do have the ability to save your progress as you go and will be emailed the link to access your incomplete request, once saved.

Please remember this is ONLY a request and there is no guarantee of approval, and the request may take as long as three weeks for processing.

There is no Little League or Region requirement to use the site, but all District Administrators are recommended to review the site and the supporting materials and if comfortable, ask and encourage leagues to use the site. The DA can require leagues to use the site.

The deadline for requests is June 1

Waiver Recipes

The site is built in conjunction with the Region’s Waiver Recipes document produced a few years ago. Each case type has required information based on past cases and needs from the Charter Committee. The ingredients are listed under each waiver request type below. If your type is not listed, please do not use this site at this time.
Submitting Out-of-Boundary Waiver Requests Online Help Doc
Please note starting Feb. 18, out-of-boundary players without a home league requests must include player’s home address and name of school.

Player(s) don’t reside or attend school within league’s boundary

This request requires the following:

Player name
Player birthdate
Request from league (with board of directors approval) including reason for request.
Request from parent/guardian
Past participation with league (if applicable)
Comments from home league (if applicable)

Please note starting Feb. 18, out-of-boundary players without a home league requests must include player’s home address and name of school.

Divisions that do not meet Regulation III (a), thus are less than the minimum, more than than the maximum or uneven rosters in a division. You can include multiple divisions on one request.

This request requires the following:

Request from league (with board of directors approval) including reason for request plus purpose/benefit.
Division(s) of play in question.
Age Breakdown for ages that apply to the division(s) in question.

Any changes to the league’s boundary map. Please note boundary map changes take a little longer to process, which is typically at least two weeks.

This request requires the following:

Request from league (with board of directors approval) including reason for request plus purpose/benefit.
School Information – number of schools, per level within current map and those in proposed area.
Map Illustrating Change with Signatures. Map shows current area then outlines proposed area to be added (may also be a map of the requested area to be added). Map should be signed by any neighboring leagues in district.
If requesting to reduce territory, number of kids, per age that would no longer qualify to participate with league.

Player moves into league after Feb. 1 or begins school after Oct. 1

This request requires the following:

Request from league (with board of directors approval).
Player Name
Player Age or Date or Birth
Statement from Parent/Guardian, including reason for move or school change
Date and Distance of Move or School Change
New Residency or School Documents
Location of Past Residence or School

Two leagues wishing to become one league

This request requires the following:

Request from both leagues (with board of directors AND general membership approval) including reason, purpose and benefit. Also useful to note any competing organizations.
Population Information. TOTAL population for each league. Outline current population and total within proposed change. Demographics should be included.
Proposed merged league information

Submit Your Request

Please remember this is ONLY a request and there is no guarantee of approval, and the request may take as long as three weeks for processing. Appeals of Charter Cases shall not be submitted online. Please email to your DA.

To improve ease of use, you now only have to enter your league ID and the league name and district will auto-fill.

About Waivers

Anytime a local Little League wishes to operate outside of the rules, regulations and/or policies (regardless of the type of request) it must request a waiver from the Little League International Charter Committee. Only the Charter Committee may grant a waiver to a local league, which, if approved, will only apply for the current year. The most common waiver type is for out-of-boundary players. There is no exception for a league allowing a player to participate regardless of age) if not residing or physically attending a school within a league’s boundary map.

The Charter Committee’s decision is final and binding. It is important to note that the situation requested in the waiver (such as a request to have a player participate in a league without having residence in the league) must not be allowed to proceed unless and until the Charter Committee renders its decision.

Waiver requests are not uncommon. The Southeastern Region processes more than 500 requests annually. A league may request any rule, regulation or policy variation, but once again no approval is guaranteed. If a waiver is granted, the adjustment is only for the current season.

It Is Only a REQUEST

The biggest thing to remember during this process, is that it is a REQUEST, which does not guarantee approval in any manner, and the league may not proceed with its request until a response is provided.

All waiver requests are initiated by a local league’s board of directors. Once the board votes to REQUEST a waiver, it will be reviewed by the Charter Committee, provided the necessary information is received to review the request in advance of the yearly deadline. All requests include a written request from league, typically on a league letterhead. The use of paper forms is not recommend and Little League does not produce such a paper form.

As noted above using the Southeastern Region’s Waiver Recipes, the general waiver types need minimum information to help answers questions set forth by the Charter Committee. For example, the common out-of-boundary request includes a written request from the parent(s)/guardian(s) of the player as well as a statement from the player’s home league, if applicable. Regardless of the home league’s stance, the request will still be reviewed by the Charter Committee. It is the responsibility of the league wishing to make a waiver request to gather all of the required information and then submit for review.

The requesting league’s District Administrator will be given the chance to comment on the request. Using the Southeastern Region’s online request form means the league does not need to submit the information to the DA, who would pass it on to the Region. Once the league submits a request, the DA is notified and given a chance to comment. The DA has the right to support or not support a request, but regardless of his/her stance, it does not stop the request from being heard by the Charter Committee.

A DA may also note there are errors in the submission and return the request to the league, who will need to submit a new request, with the noted changes made.

After the request is reviewed by the Charter Committee, it will provide its response, in writing to the Region in days following the review. The Region will then provide such response in writing to the league and DA. The total turnaround time from the request is received with all necessary information to letter provided to league is typically two-three weeks. Please note boundary map changes will take at least two weeks.

Questions

Matt Weber | Assistant Region Director | mweber@LittleLeague.org | 478-987-7227

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