ASAP Safety Plan Requirements Explained
All Forms MUST be mailed to Williamsport, PA. Electronic submissions are NOT accepted.
Have an active Safety Officer on file with Little League International.
This position needs to be a dedicated person.
Update your Little League through either:
PUBLISH and distribute a paper copy of the applicable safety manual to all appropriate and applicable volunteers.
Print and distribute the safety plan to all staff: concession manual to concession workers, equipment policies to facilities crew, first aid to managers and coaches, etc. Keep copies in common areas for all volunteers.
While safety plans may be posted on the internet, individuals must be provided with printed copies to carry with them to the areas where their duties are performed.
Samples can be found in the example safety manuals on the Safety Program Page
Include all relevant material for coaches, including these minimum standards.
Keep a complete copy for your league. Send a copy to your District Administrator or District Safety Officer. Little League International does not keep copies for leagues' future use.
Post and distribute emergency and key officials' phone numbers.
- Include league president and safety officer, consider head umpire, board members.
- Include emergency procedures for handling injuries and who to contact to track/report them.
- Include emergency phone numbers for ambulance, police, fire department, etc.
- Emergency Plan (Examples for emergency contact phone list, site map and emergency procedures)
- Emergency Plan (En Espanol)
Use the Little League official Volunteer Application Form and check for sexual abuse.
Managers, coaches, board members and any others, volunteers or hired workers, who provide regular services to the league and/or have repetitive access to or contact with players or teams must fill out an application form as well as provide a government-issued photo identification card for ID verification. Check name spellings and numbers for accuracy.
When using First Advantage for background checks, Social Security numbers are required. You must enter these numbers into the database and then redact the social security number and/or other personal information from the paper copy for added protection.
Leagues must at a minimum conduct a search of the Department of Justice's nationwide sex offender registry (www.nsopr.gov) using Volunteer Application Forms, on all applicable.
Little League International currently provides each league with access to 125 free criminal background checks per year. The First Advantage National Criminal File database contains more than 270 million records including criminal and sex offender registry records covering 50 states and the District of Columbia. Little League's 125 free background checks provided through First Advantage, will re-set as of Nov. 1st.
Little League strongly encourages all leagues to also utilize the national criminal records search available through the Little League website.
In addition to meeting the minimum requirement of checking the United States Department of Justice National Sex Offender Registry (www.nsopr.gov), Little League strongly encourages all leagues to also utilize the national criminal records search available through the Little League website. This additional criminal records check may provide additional important information regarding the criminal records of individuals whose crimes do not require that they be listed on a sex offender registry. For example, convictions for assault, battery, theft or drug offenses would not result in a report to sex offender registry.
Information on how to utilize this benefit, as well as how to conduct background checks, can be found on the Child Protection Program page.
Important: Anyone refusing to fill out the Volunteer Application is ineligible to be even a league member.
League president must retain these confidential forms for the year of service.
Do not send in volunteers' filled out forms; provide a blank copy of league's application form from correct year with league safety plan.
- Background Checks - local leagues must annually conduct a nationwide search that contains the applicable government sex offender registry data ( The United States Department of Justice National Sex Offender Public Registry is free and available at www.nsopr.gov )
- Volunteer Badges (Example of way to make sure volunteers have been checked)
- Volunteer Badges (En Espanol)
- Volunteer Application 2013
- Volunteer Application 2014
(For first time volunteers or for returning volunteers that last year did not use the First Advantage(formally LexisNexis) background check tool)
- Returning Volunteer Application 2014
(For returning volunteers that last year used the First Advantage(formally LexisNexis) background check tool)
Provide and require fundamentals training, with at least one coach or manager from each team attending (fundamentals including hitting, sliding, fielding, pitching, etc.).
It is not necessary for the first aid and fundamentals training to be held before your league's Safety Plan is submitted. It is acceptable for scheduled dates/locations to be listed to meet the requirement.
Document the date, location, and who is required to attend as well as who did attend. Intent is to provide training to ALL coaches and managers; a minimum of one participant per team must attend training annually.
Training qualifies a volunteer for 3 years; but one team representative is still required each year to attend the training.
High school, college or experienced league coaches can be great resources to provide the training to a league's coaches/managers.
Break down the training to specific divisions of play, giving the needed information for Minor Leagues separate from Little League, or Juniors, Seniors, etc. Provide training appropriate to the age and skills of the players involved. Give softball and baseball specific training as needed.
Districts can assist by providing training sessions on a district-wide basis.
Training should be modified annually to meet the local needs of players and their facilities.
- Michele Smith Conditioning (Techniques for conditioning)
- Michele Smith Conditioning (En Espanol)
- Michele Smith Stretching (Techniques for stretching)
- Michele Smith Stretching (En Espanol)
- Warm-Up Exercises
- Learn-Teach Dangers of Over-Use
- Weather its Safe to Play
- Fundamentally Sound Ball
- Avoid Collisions
Require first-aid training for coaches and managers, with at least one coach or manager from each team attending.
It is not necessary for the first aid and training fundamentals to be held before Safety Plan is submitted. It is acceptable for scheduled dates/locations to be listed to meet requirement.
Due to their training and education, it is not necessary for licensed medical doctors, licensed registered nurses, licensed practical nurses and paramedics to attend first aid training in order to meet requirement; however, it is recommended that leagues utilize these professionals from their league/community to present the training.
Other individuals who attend various outside first aid training and courses are not exempt.
Document the date, location, and who is required to attend as well as who did attend. Again, the intent is to provide training to ALL team coaches/managers; a minimum of one participant per team must attend training annually.
Training qualifies volunteer for 3 years, but one team representative still needed each year.
Require coaches/umpires to walk fields for hazards before use.
Recommend leagues use form to track and document any facility issues needing to be fixed.
Common sense activity — look for rocks, glass, holes, etc.
Specify who is responsible for doing this — home coach, visitors, umpire, or all?
Complete the annual Little League Facility Survey
As a requirement each year, it can help leagues find and correct facility concerns.
Keep a copy on file for future needs; Little League does not maintain copies of surveys.
Excel spreadsheet and PDF available below for easy filing or recording for future use and records.
Have written safety procedures for concession stand; concession manager trained in safe food handling/prep and procedures.
Local restaurant operators are good resources for training assistance.
Training should also cover safe use, care and inspection of equipment.
See concession suggestions: April and June, 2000, issues of ASAP News available on our website.
Require regular inspection and replacement of equipment.
Coaches and umpires inspect equipment before each use by players.
Don't just discard bad equipment: destroy it or make it unusable to stop children from attempting to "save it" from waste.
Recommend use of form to remind coaches and to track equipment needs.
Implement prompt accident reporting and tracking procedures.
Requiring accident forms be filed with safety officer within 24-48 hours of an incident is common.
Track "near-misses" as a proactive tool to evaluate practices and avoid future injuries.
Share information on accidents and "near-misses" with District staff.
Forms are available below and on the Forms & Publications page.
Require a first-aid kit at each game and practice.
Many leagues have a complex, but each team needs some form of first-aid kit for off-site practices or travel/tournament games.
Local hospitals and medical supply companies are good sources.
If necessary, fund through special drive.
Enforce Little League rules including proper equipment.
Most Little League rules have some basis in safety — follow them.
Ensure players have required equipment at all times, even catchers warming up during infield.
Make sure coaches and managers enforce rules at practices as well as games.
Make sure all fields have all bases that disengage from their anchors, as required starting in 2008.
Remind managers, coaches they are not allowed to catch pitchers (Rule 3.09); this includes standing at backstop during practice as informal catcher for batting practice.
- Coaches Code of Conduct (Reminder of general rules and standards that coaches are expected to adhere to)
- Coaches Code of Conduct (En Espanol)
- Disengabe-Able Bases (Make sure all fields have bases that disengage from their anchors, as mandatory in 2008. This needs to be included in your ASAP plan.)
- Disengabe-Able Base Manufacturers (Manufactures of Disengable-Able bases)
- Don't Swing (Poster reminding players to leave bats down until up to plate)
- Lightning Safety Flyer (NOAA flyer on lightning facts, safety)
- Mower Safety (Poster for equipment sheds, etc.)
- Players Catch (Reminder on rule against warming up pitchers)
- Safety Code (General reminder of conduct rules for players and adults)
- Safety Code (En Espanol)
- Volunteer Code of Conduct (Volunteer Code of Conduct for coaches to sign)
- Volunteer Code of Conduct (En Espanol)
- Protect Volunteers
Qualified Safety Plan Registration Form
Your Safety Plan will not be shown as received without this form.
League Player Registration Data or Player Roster Data, Coach and Manager Data
- This data must be submitted via the Little League Data Center
Mandatory requirement for an approved ASAP plan in 2014.