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Congress Q & A

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Q: What is the International Congress?

A: Little League® has pioneered a unique forum for field leaders to give voice and authoritative sanction to representation. This forum is the Little League International Congress, first launched in 1956. The purpose of the International Congress is to chart the course of the world’s largest organized youth baseball and softball program. More than a thousand Little League volunteers from around the globe attend the Little League International Congress, held once every four years.

Nearly 450 of those attending are volunteer District Administrators, or delegates, who serve as liaisons between the local leagues and Little League International. District Administrators are elected by their constituent leagues to provide support, and to represent their interests as delegates to the International Congress. The primary purpose of the Congress is to amend rules and regulations.

The delegates, and their assistant district administrators, meet in round table discussions, making any necessary changes in the proposed amendments, then vote on the changes on the final day of the Congress. A two-thirds vote is required for passage. Those amendments receiving the necessary vote are then presented to the International Board of Directors for final approval.

Q: What are the dates of the Congress?

The Congress will begin on Friday, April 4, 2014 and conclude on Monday, April 7, 2014. The first official Congress event will be the Opening Ceremonies scheduled for the evening of April 4. The Congress is set to conclude with The Chairman’s Banquet the evening of April 7.

Q: Who is recognized as a Delegate?

A: The District Administrator, or his/her AUTHORIZED alternate if the District Administrator cannot attend, is recognized as the Delegate for his/her respective district. Only one individual is recognized as the delegate from each district.

Q: If I can’t go, can I send an alternate to represent the District?

A: If a District Administrator is unable to attend the Congress the District Administrator may designate an alternate, from the respective District Staff, as the District's representative, upon approval by Little League International. The District Administrator must forward a request to the Senior Vice President of Operations & Program Development, requesting the respective individual be recognized as the designated alternate. Once approved as an alternate, the individual will receive the same benefits to attend the Congress, as the District Administrator would have received. However, the alternate delegate is not authorized to vote with regards to election of the Field Director to the International Board of Directors.

Q: Can guests and other members of my District Staff attend the Congress?

A: Definitely. However, a subsidy for Congress expenses including travel, meals, hotel and incidentals is not provided to guests or District Staff Members attending the Congress. All guests are permitted to attend the various activities, meetings and training sessions. Guests may attend the meal functions provided the respective tickets have been purchased.

Q: How is the Congress financed?

A: The Little League International Congress is funded through the District Administrator Escrow fund. Three dollars from each Little League charter fee is deposited into this fund. The fund accumulates over the four year period between Congresses and then the money in the fund is distributed to Delegates to pay for travel, hotel and per diem expenses. As the District Administrator Escrow Fund does not cover all Delegates expenses related to the Delegates attending the Congress, Little League must use general operating revenues in a Congress year to fund these expenses. Little League subsidizes transportation to and from the Congress for all delegates.

Q: How do I get there?

A: District Administrators may call the AAA North Penn toll-free number, 1-800-377-4222 or 570-323-8431 to make reservations. District Administrator tickets will be issued by AAA, and paid for by Little League International. District Administrators may purchase additional tickets for guests through AAA but will need to provide AAA a credit card for the cost of the additional tickets. Little League will not reimburse baggage fees assessed by the airlines.

Delegates flying to the Congress, but not booking through AAA of North Penn must submit an airline ticket receipt for reimbursement. The amount of reimbursement will not exceed the equivalent of the most economical airfare, from the closest major airport, available as of February 1, 2014. Delegates driving to the Congress will be reimbursed .56 cents per mile with a maximum amount not to exceed the equivalent of the most economical airfare, from the closest major airport, as of February 1, 2014.

Q: When is the deadline for registering for the Congress?

A: Your Congress Registration Form must be received by Little League International, no later than February 28, 2014. In addition, the rooms blocked for Congress attendees will be released by the hotels on February 28, 2014.

Q: When will I receive the expense reimbursement check?

A: Delegates from the United States must submit the Congress registration form and book their hotel room by February 15, 2014 to have their reimbursement check mailed prior to the Congress. Delegates will receive the expense reimbursement check from Little League International in March 2014. International Delegates registered for the Congress, by the deadline, will receive their Congress reimbursement in Minneapolis.

Q: Where will the Congress meetings and functions take place?

A: The Hilton Minneapolis and the Convention Center are where all of the Congress meetings and functions will take place. The Convention Center is connected to the Hilton Minneapolis via a skywalk and located within walking distance of the Double Tree Suites.

Q: Where do I stay in Minneapolis?

A: The International Congress will be utilizing the Hilton Minneapolis and the Double Tree Suites to accommodate delegates, attendees and guests. Little League International has reserved a block of rooms at each hotel with the rooms being available on a first-come, first-served basis. The hotels are centrally located in downtown Minneapolis and provide easy access to/from the airport and the Convention Center.

Q: Will there be transportation between the airport and the hotel?

A: Yes, Little League has partnered with SuperShuttle, located at the Minneapolis International Airport, to provide transportation between the Minneapolis Airport and the Hilton Minneapolis or the Double Tree Suites. The costs for the shuttle, for you and your guests, will automatically be direct billed to Little League International. Little League International will not reimburse any shuttle costs for Delegates and Guests who do not use the SuperShuttle on-line reservation system.

Q: What else happens at the Congress?

A: Educational opportunities are available for attendees, and there are exhibits of sponsor-related materials, of licensed equipment and of official Little League merchandise. There are various optional “tours” to sample the characteristics of the area, and the Chairman’s Banquet is always a highlight.

Q: How is the agenda determined?

A: A questionnaire was sent to all District Administrators with potential round table agenda topics. Each District Administrator was to have consulted with his/her leagues, and determine items they wanted to be considered. District Administrators can submit addition items to be considered for the agenda. The Little League Rules Committee assesses the subjects and then prepares the agenda. The agenda is forwarded to the District Administrators, prior to the Congress, which allows the District Administrator the opportunity to present the agenda to the Little Leagues in their district, giving every league a democratic voice in the Little League program.

Q: Who can participate in the Round Table discussions?

Delegates to the Congress are automatically assigned to a round table. Members of a District Administrators staff, who are listed on the D.A. profile sheets at Little League International, may be assigned to, and participate in, round table discussions. However, only Delegates are eligible to vote on agenda items at the Congress.

Q: How is the voting conducted?

A: The Congress Delegates vote on the various agenda topics after round table deliberations. The Delegates are only permitted to vote on topics involving their District. For example, if a specific agenda topic pertains to Senior League softball, than only those Delegates that have Senior League softball in their district can vote on the respective topic. The final voting results are referred to the Little League International Board of Directors for approval and date of implementation.

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