Q: What is the International Congress?+
Little League® has pioneered a unique forum for volunteer field leaders to lend their voices and represent their local communities in guiding the future of Little League Baseball and Softball. This forum is the Little League International Congress, first established in 1956. The purpose of the International Congress is to chart the course of the world’s largest organized youth baseball and softball program. More than a thousand Little League volunteers from around the globe attend the Little League International Congress, held once every four years.
Nearly 500 of those attending are volunteer District Administrators, or delegates, who serve as liaisons between the local leagues and Little League International. District Administrators are elected by their constituent leagues to provide support, and to represent their interests as delegates to the International Congress. The primary purpose of the Congress is to amend rules and regulations.
The delegates, and their Assistant District Administrators, meet in roundtable discussions, making any necessary changes in the proposed amendments. They then vote on the changes on the final day of the Congress. A two-thirds vote is required for passage of an amendment to a rule or regulation. Those amendments receiving the necessary vote are then presented to the International Board of Directors for final approval.
Q: How is the Congress financed? +
The Little League International Congress is funded through the District Administrator Escrow fund. Three dollars from each Little League charter fee is deposited into this fund. The fund accumulates over the four-year period between Congresses and then the money in the fund is distributed to delegates to offset costs associated with attending the Congress including travel, hotel, and food expenses.
As the District Administrator Escrow Fund does not cover all delegates expenses related to the delegates attending the Congress, Little League International uses general operating revenues in a Congress year to fund these expenses. Little League subsidizes transportation costs and provides a stipend to offset hotel accommodations and other out-of-pocket costs including, but not limited to, meals, parking fees, baggage fees, etc. Little League is able to provide this enhanced financial assistance for volunteers thanks to the support of its national sponsors and ESPN multimedia rights.
Q: If I can’t go, can I send an alternate to represent the District? +
If a District Administrator is unable to attend the International Congress the District Administrator may designate an alternate, from the respective District Staff, as the District's representative, upon approval by Little League International. The District Administrator must forward a request to Dan Velte, Senior Director of League Development and Regional Operations (dvelte@LittleLeague.org
) requesting the respective individual be recognized as the designated alternate.
Once approved as an alternate, the individual will receive the same benefits to attend the Congress, as the District Administrator would have received. However, the alternate delegate is not authorized to vote with regards to election of the Field Director to the International Board of Directors.
Q: Can guests and other members of my District Staff attend the Congress? +
A: Yes. However, no financial assistance is provided to guests or District Staff members attending the International Congress. All guests are permitted to attend the various activities and educational sessions. Guests may attend the meal functions provided the respective tickets have been purchased. Similarly, guests not registered for the Congress may purchase tickets to the opening evening hospitality event. Members of a District Administrators staff, who are listed on the D.A. profile sheets at Little League International, and who have registered for the Congress, may be assigned to, and participate in, roundtable discussions.
Q: How do I get there if I am a District Administrator from the United States? +
A: District Administrators from the United States
may call the AAA North Penn toll-free number, 1-800-377-4222, or 570-323-8431 to make flight reservations. District Administrator plane tickets will be issued by AAA with the ticket cost direct billed to Little League International. District Administrators may purchase additional plane tickets for guests through AAA, but will need to provide AAA a credit card for the cost of the additional tickets. Little League will not reimburse baggage fees assessed by the airlines.
Delegates from the United States flying to the Congress, but not booking through AAA of North Penn will be reimbursed an amount not to exceed the equivalent of the most economical airfare, from the closest major airport, available as of November 1, 2017. Delegates will not need to submit a receipt for their airline expense to receive the reimbursement.
Delegates from the United States driving to the Congress will be reimbursed an amount not to exceed the equivalent of the most economical airfare, from the closest major airport, available as of November 1, 2017. District Administrators driving to the Congress will not need to submit a mileage expense request to receive reimbursement.
Q: How do I get there if I am a District Administrator from an International Region? +
A: District Administrators from outside the United States will receive $500 travel reimbursement to attend the International Congress. District Administrators from outside the United States may still utilize the services of AAA North Penn to make flight reservations but will be required to pay for the purchase of any airline ticket. The $500 will be included with the reimbursement the District Administrator receives in New Orleans. Delegates will not need to submit a receipt for their airline expense to receive the reimbursement. Little League will not reimburse baggage fees assessed by the airlines.
Q: What form of identification will I need if I am flying to New Orleans?+
The FEDERAL REAL ID LAW
for air travel will be enforced for all passengers traveling on or after January 22, 2018. As of this date, various state issued driver’s licenses will not be considered an acceptable form of ID to board a plane in the United States. Please visit WWW.TSA.GOV
for the most up-to-date details of this law, a listing of states affected by this law and for the acceptable forms of ID.
Q: Where do I stay in New Orleans? +
The International Congress will be utilizing the Hilton New Orleans Riverside to accommodate delegates, attendees, and guests. Little League International has reserved a block of rooms at the hotel with the rooms being available on a first come, first served basis. The hotel is centrally located in downtown New Orleans and provides easy access to/from the airport. CLICK HERE TO MAKE HOTEL RESERVATIONS
Q. What is the room rate at the Hilton New Orleans?+
The Little League room block consists of two different room types, with each room type available on a first come, first served basis. There are “Standard” rooms and “View” rooms in the Little League room block. The room rate for the “Standard” room is $185 per night plus tax. The room rate for the “View” room is $195 per night plus tax. CLICK HERE TO MAKE HOTEL RESERVATIONS
Q: When may I book my hotel room at the Hilton New Orleans Riverside? +
You may begin making your hotel arrangements now utilizing the link provided. As the rooms in the Little League block are available on a first come, first served basis it is recommended you do not wait to book your hotel accommodationsCLICK HERE TO MAKE HOTEL RESERVATIONS
Q: When is the deadline for reserving a room within the Little League room block for the Congress?+
A: The deadline to reserve a room in the Little League room block at the Hilton New Orleans Riverside is December 1, 2017. After this date, any rooms remaining in the Little League room block will be released by the hotel. You may still make a reservation at the Hilton New Orleans Riverside after the release date if the hotel has availability. However, the Little League room rate is only guaranteed through December 1, 2017.
Q: Will there be transportation between the airport and the hotel? +
Yes, Little League has partnered with Airport Shuttle services, located at the New Orleans Airport, to provide ground transportation between the New Orleans Airport and the Hilton New Orleans Riverside. The costs for the shuttle, for you and your guests, will automatically be direct billed to Little League International. Little League International will not reimburse any shuttle costs for Delegates and Guests who do not use the designated airport shuttle on-line reservation system. CLICK HERE TO MAKE AIRPORT SHUTTLE RESERVATIONS
Q: Where will the Congress meetings and functions take place? +
A: The Opening Ceremonies of the International Congress will be held at the New Orleans Morial Convention Center Theater, which is located adjacent to the Hilton New Orleans Riverside hotel. All other meetings, sessions and functions of the International Congress will be held at the Hilton New Orleans Riverside hotel.
Q. Is there a registration fee for the Congress and what is the deadline for registering?+
Yes, there will be a required event registration fee of $50 for the District Administrator, or his/her AUTHORIZED alternate. The deadline to register for the Congress will December 1, 2017. District Administrators, or the authorized alternate, registered for the Congress receive registration materials, one complimentary ticket to each of the meal functions, and a ticket to the opening evening hospitality event.
If an Assistant District Administrator wants to participate in the roundtable sessions, then that Assistant District Administrator must register for the Congress and pay the $50 registration fee which will include the registration materials and a ticket to the opening evening hospitality event.
All other individuals registered for the Congress will receive the registration materials and a ticket to the opening evening hospitality event.
Q. Do District Staff members or other Guests have to register for the Congress?+
A: Not necessarily. Guests may attend various Congress events, the exhibit area and the educational sessions without registering for the Congress. However, if a non-registered guest wants to attend a meal function then a ticket for that specific event must be purchased for the guest. Similarly, if a non-registered guest wants to attend the opening evening hospitality event a ticket must be purchased for the guest.
Q. When will Congress registration begin?+
A: District Administrators, Assistant District Administrators, and guests may begin registering for the Congress in September 2017 when the official Congress Registration form is made available.
Q: Do District Administrators receive financial assistance to offset costs of attending the Congress? +
Yes. Each District Administrator registered for the Congress, and booked at the Hilton New Orleans Riverside, will receive a Congress Stipend of $330.00
per day, up to a maximum of $1320.00
for the entire Congress, for the dates of January 19, 20, 21, and 22 to assist with hotel accommodations and other out-of-pocket costs including, but not limited to, meals, airport parking, hotel parking, baggage fees, etc.
Little League International will not provide a Congress Stipend for any dates prior to January 19 or after January 22. District Administrators will receive the Congress Stipend based on the actual nights registered at the Hilton New Orleans Riverside.
This Congress Stipend is in addition to travel costs also covered by Little League International.
Q: When will the Congress Stipend check received? +
Delegates from the United States must submit the Congress registration form and book their hotel accommodations at the Hilton New Orleans Riverside by December 1, 2017 to have their reimbursement check mailed prior to the Congress. Delegates from the United States will receive their expense reimbursement check from Little League International in January 2018.
International Delegates registered for the Congress by the deadline will receive their Congress reimbursement in New Orleans.
Q: What else happens at the Congress? +
A: Educational opportunities are available for attendees, and there are exhibits of sponsor-related materials, of licensed equipment, and of official Little League merchandise. There will be an event to recognize District volunteers and the Chairman’s Banquet is always a highlight.
Q: Who can participate in the roundtable discussions? +
A: Delegates to the Congress are automatically assigned to a roundtable. Members of a District Administrators staff, who are listed on the D.A. profile sheets at Little League International, and who have registered for the Congress, may be assigned to, and participate in, roundtable discussions. However, only delegates are eligible to vote on agenda items at the Congress.
Q: How is the agenda determined? +
A questionnaire will be sent to all District Administrators with potential roundtable agenda topics. Each District Administrator will consult with his/her leagues, and determine items they wanted to be considered. District Administrators may submit additional items to be considered for the agenda.
The Little League Rules Committee and the Operations Staff assess the subjects and then prepares the agenda. The agenda is forwarded to the District Administrators, prior to the Congress, which allows the District Administrator the opportunity to present the agenda to the Little Leagues in their district, giving every league a democratic voice in the Little League program.
Q: How is the voting conducted? +
A: The Congress Delegates vote on the various agenda topics after roundtable deliberations. The delegates are only permitted to vote on topics involving their District. For example, if a specific agenda topic pertains to Senior League Softball, then only those delegates that have Senior League Softball in their district can vote on the respective topic. The final voting results are referred to the Little League International Board of Directors for approval and date of implementation.