This form is fairly self-explanatory, and directions for completing it are printed on the reverse. Problems arise when a league fails to complete all areas, including the current estimated population of all persons living within the league boundaries. Information about how to obtain a population estimate, at little or no cost, is available from the Regional Headquarters.

A blank Application for Charter/Insurance Enrollment Form is mailed to the league president of record in the early fall each year. A new form is available from the Regional Headquarters.

It is best to avoid the rush and send the Application for Charter to Williamsport before January 1. Thousands of leagues send in their charter applications after this time, then don’t get their league supplies in time because they waited until there was a backlog at Headquarters.

Even if you don’t know the exact numbers of teams yet, chartering early is the best way to go. The numbers can be adjusted later with a telephone call to Williamsport.

Some leagues may not have the funds to send with the Application for Charter so early, but the fees can be deferred for a limited time with a letter of explanation.

All league officers, their addresses and their telephone numbers should be listed. Also, it’s important to have a post office box address AND a physical address. Most package delivery companies cannot deliver to a post office box.

The rates for Accident Insurance are based on the number of teams for the current season. The rates for General Liability Insurance are also based on the size of the league, but the previous season’s figures are used. If coverage is obtained locally, a copy of the policy limits, exclusions, benefits, etc., must be submitted to the Insurance Department in Williamsport for review, along with the Application for Charter/Insurance Enrollment Form.

One word of caution: Each additional insured on the General Liability policy spreads out the benefits of the policy and reduces the benefits to your league. Consequently, a league should not name an entity as an additional insured if it is not required to by that entity. Accident insurance will cover your league’s players, managers, coaches, etc., at any site approved by the board of directors, provided it is an activity (such as a practice or game) approved or sponsored by Little League Baseball.